Business Meeting - Oct. 1, 2026

Agenda

Update: *IV.A, *IV.B, *VI.E.1

CALL TO ORDER

• Roll Call
• Pledge of Allegiance

1. PUBLIC COMMUNICATION (The Chair of the Board will call for statements from citizens regarding issues relating to County government. It is the intention that this portion of the agenda shall be limited to items of County business which are properly the object of Board consideration and may not be of a personal nature. Testimony is limited to three (3) minutes. Comments shall be respectful and courteous to all.)
   Please note, the ideas expressed during public communication do not necessarily reflect the ideas or beliefs of Clackamas County or the Board of County Commissioners.
2. PRESENTATION (Following are items of interest to the citizens of the County)
   1. Approval of a Proclamation recognizing October 2026 as Domestic Violence Awareness Month in Clackamas County.
   2. Recognition of the FY 2025/2026 Clackamas County SPIRIT Award Recipients.
3. PUBLIC HEARINGS (The following items will be individually presented by County staff or other appropriate individuals. Persons appearing shall clearly identify themselves and the department or organization they represent. In addition, a synopsis of each item, together with a brief statement of the action being requested shall be made by those appearing on behalf of an agenda item.)
   1. Amendments to Clackamas County Code Chapters 2.07, 9.01, 9.02, and 9.03, and for Declaring an Emergency.  No County General Funds are involved.
   2. Amendments to Clackamas County Code Appendix B.  No County General Funds are involved.
4. NORTH CLACKAMAS PARKS AND RECREATION DISTRICT BOARD DISCUSSION ITEMS (The following items will be individually discussed by the Board only, followed by Board action.)
   1. *Approval of Amendment 2 to the 2008 Cooperative Intergovernmental Agreement between the City of Milwaukie and North Clackamas Parks and Recreation District.  No County General Funds are involved.
   2. *Approval of Intergovernmental Agreement between the City of Milwaukie and the North Clackamas Parks and Recreation District for the Contribution of District System Development Charges and Grant Funding of Phase III of Milwaukie Bay Park. Total Contribution Value is $4,858,027.  No County General Funds are involved..
5. NORTH CLACKAMAS PARKS & RECREATION DISTRICT CONSENT AGENDA (The following Items are considered routine, and therefore will not be allotted individual discussion time on the agenda. Many of these items have been discussed by the Board in Work Sessions. The items on the Consent Agenda will be approved in one motion unless a Board member requests, before the vote on the motion, to have an item considered at its regular place on the agenda.)
   1. Approval of Amendment #2 to the Intergovernmental Agreement with Metro to Consolidate remaining $514,560 of 1995 Local Share funds into the current 2019 Local Share allocation.  Consolidation will result in a total Local Share value of $5,022,946.  No NCPRD General Funds are involved.  No County General Funds are involved.
   2. Approval of Amendment #3 to the Intergovernmental Agreement with Metro to add the Park at Jennings Lodge Campus Project as an eligible 2019 Local Share Project.  The Amendments provides up to $1,088,386 in Local Share funding for construction.  No NCPRD General Funds are involved.  No County General Funds are involved.
   3. Approval of Metro 2025 Nature in Neighborhood Capital Grant Agreement for the Park at Jennings Lodge Campus.  The Grant Agreement provides $1,000,000 in funding for construction.  No NCPRD General Funds are involved.  No County General Funds are involved.
   4. Approval of Public Improvement Contract #1880 with T Edge Construction, Inc. for the construction of park improvements at the Jennings Lodge Campus.  Contract value is $1,648,000.  Funding through Metro Local Share, Metro Nature in Neighborhood Capital Grant and the Department of Land Conservation and Development Community Green Infrastructure.  No NCPRD General Funds are involved.  No County General Funds are involved.
6. CONSENT AGENDA (The following Items are considered routine, and therefore will not be allotted individual discussion time on the agenda. Many of these items have been discussed by the Board in Work Sessions. The items on the Consent Agenda will be approved in one motion unless a Board member requests, before the vote on the motion, to have an item considered at its regular place on the agenda.)
   1. Elected Officials
      1. Approval of Previous Business Meeting Minutes – BCC
      2. Approval of a Public Improvement Contract with LONG Building and Technologies, Inc. for replacement of cameras, wiring and intercom system at the Clackamas County Jail. Total Agreement Value is $2,799,560 for 1 year.  Funding is through budgeted County General Funds from the Facilities Capital Project Fund. – CCSO 
      3. Approval of a Board Order with Walter E Nelson Company for Jail Janitorial Supplies. Total Agreement Value is $165,000 for 1 year.  Funding is through Budgeted County General Funds
   2. Technology Services
      1. Approval of Amendment #1 to a Service Level Agreement with the Canby School District for a new redundant dark fiber connection.  Amendment Value is $3,144 for 1 year.  Total contract value is $64,255 for 10 years.  Funding is through the Canby School District.  No County General Funds are involved. - CCSO.
   3. Transportation & Development
      1. Approval of an Intergovernmental Agreement Between Clackamas County Department of Transportation and Development and Sunrise Water Authority for the 172nd Ave Improvements Project. Total Agreement Value is $1,257,100 through December 31, 2030. Funding is through Sunrise Water Authority. No County General Funds are involved.
      2. Approval of an Intergovernmental Agreement with the City of Tualatin for the 65th/Borland Improvements Project and the Transfer of Jurisdiction over a Portion of SW 65th Avenue.  Total Agreement Value is $1,257,00 through December 31, 2031. Funding is through the Community Road Fund.  No County General Funds are involved.
      3. Approval of a Grant Application to the Promoting Resilient Operations for Transformative, Efficient, and Cost-saving Transportation (PROTECT) Grant Program for the Rock Creek Junction Reconfiguration Project. Grant Value is approximately $24,000,000 for five (5) years. Funding is through a U.S. Department of Transportation (USDOT) Federal Highway Administration (FHWA) federal grant opportunity with a required $6,000,000 match from County Development Agency, Road Fund and City of Happy Valley funds. No County General Funds are involved.
      4. Approval on an Engineering and Related Services Contract #1935 with Citizen Engineers, LLC for the Clackamas County Regional ATC Controller and Signal Optimization Project. Total Contract Value is $228,987.10. Funding is through Federal Funds and County Road Funds.  No County General Funds are involved.
      5. Approval of a Personal Services Contract #1907 with Consor North America, Inc., for On-call Civil Engineering and Inspection Services for Pavement Resurfacing Projects. Total Contract Value is $750,000 for 3 years.  Funding is through the Community Road Fund and County Road Funds.  No County General Funds are involved.
      6. Approval of a Personal Services Contract #1909 with Harper Houf Peterson, Righellis, Inc., for On-call Civil Engineering and Inspection Services for Pavement Resurfacing Projects.  Total Contract Value is $750,000 for 3 years.  Funding is through the Community Road Fund and County Road Funds.  No County General Funds are involved.
      7. Approval of a Personal Services Contract #1908 with DOWL, LLC, for On-call Civil Engineering and Inspection Services for Pavement Resurfacing Projects.  Total Contract Value is $750,000 for 3 years. Funding is through the Community Road Fund and County Road Funds.  No County General Funds are involved.
      8. Approval of a Personal Services Contract #1891 with Century West Engineering Corporation for On-call Civil Engineering and Inspection Services for Pavement Resurfacing Projects.  Total Contract Value is $750,000 for 3 years.  Funding is through the Community Road Fund and County Road Funds.  No County General Funds are involved.
      9. Approval of Amendment #2 for Design and Construction Engineering Services with 3J Consulting Inc., for the Thiessen Road Culvert Replacement and Kellogg Creek Restoration Project.  Total Amendment Value is $77,034.60 for a Total Contract Value of $185,571.16.  Funding is through American Rescue Plan Act and County Road Fund.  No County General Funds are involved. Amendment value is $56,600 for 1 year. Total agreement value is $113,200 for 2 years and 3 months. Funding is through Gladstone School District. No County General Funds are involved.
   4. Health, Housing & Human Services
      1. Approval of Amendment #1 with Community Vision Inc. to provide case management for individuals eligible for intellectual and developmental disabilities services. Amendment Value is $45,000 for one year. Total Agreement Value is $445,576. Funding is through Supportive Housing Services Measure Funds. No County General Funds are involved.
      2. Approval of a Subrecipient Agreement with Friends of Canby Adult Center, Inc., dba Canby Adult Center for building improvements project. Agreement value is $280,000 for 10 months. Funding is through Federal Community Development Block Grant Funds. No County General Funds are involved.
      3. Approval of Amendment #1 to Grant Agreement #9238 with the State of Oregon acting by and through its Housing and Community Services Department for Long-Term Rent Assistance funding. Total grant value is $7,723,105.94 for two years. Funding is through the State of Oregon. No County General Funds are involved.
      4. Approval to apply for The Garrett Lee Smith Youth Suicide Prevention and Early Intervention Grant. Award period is 3 years. Funding is provided by the Oregon Health Authority and is up to $101,558 for year 1, $133,696 for year 2, and $134,595 for year 3. Total Grant value is up to $369,849. No County General Funds are involved.
      5. Approval of an Intergovernmental Agreement with Gladstone School District for a Mental Health Specialist at Gladstone High School. Total value is $61,848 for 1 year. Funding is through Gladstone School District. No County General Funds are involved.
   5. *Facilities Management
      1. Approval of Public Improvement Contract with RJ Ramos Enterprises, Inc. for the PSB and DSB Armor Coating Project.  The contract value is $233,000.  Funding is through American Rescue Plan Act Funds.  No County General Funds are involved.
7. WATER ENVIRONMENT SERVICES CONSENT AGENDA (The following Items are considered routine, and therefore will not be allotted individual discussion time on the agenda. Many of these items have been discussed by the Board in Work Sessions. The items on the Consent Agenda will be approved in one motion unless a Board member requests, before the vote on the motion, to have an item considered at its regular place on the agenda.)
   1. Approval of Amendment #2 for Contract #1801 with Slayden Constructors, Inc. authorizing the first Early Work Package of the Tri-City Water Resource Recovery Facility Influent Pump Station Expansion Project.  Amendment Value is $918,401.54.  Total contract value is $1,221,187.54.  Funding through WES Sanitary Sewer Construction Funds.  No County General Funds are involved.
   2. Approval of Contract #1895 with Newco, Inc. a corporation of Washington doing business as Cascada Columbia Distribution Company for the purpose of providing chemical supplies for WES’s Water Resource Recovery Facilities.  Total Contract Value is $5,500,00 though June 30, 2031. Funding is through WES Sanitary Sewer Operating Funds.  No County General Funds are involved.
   3. Approval of Contract #1896 with Northstar Chemical, Inc. for the purpose of providing chemical supplies for WES’s Water Resource Recovery Facilities.  Total contract value is $6,000,000 through June 30, 2031.  Funding is through WES Sanitary Sewer Operating Funds.  No County General Funds are involved.
   4. Approval of Contract #1897 with Two Rivers Terminal, LLC for the purpose of providing chemical supplies for WES’s Water Recovery Facilities.  Total contract value is $500,000 through June 30, 2031. Funding is through WES Sanitary Sewer Operating Funds.  No County General Funds are involved.
8. COUNTY ADMINISTRATOR UPDATE
9. COMMISSIONER COMMUNICATION

NOTE: Regularly scheduled Business Meetings are televised and broadcast on the Clackamas County Government Channel. These programs are also accessible through the County's Internet site. DVD copies of regularly scheduled BCC Thursday Business Meetings are available for checkout at the Clackamas County Library in Oak Grove. You may also order copies from any library in Clackamas County or the Clackamas County Government Channel.

Draft minutes

Governing body members present: Chair Roberts; Commissioner Martha Schrader, virtual; Commissioner Paul Savas; Commissioner Diana Helm; and Commissioner Ben West, who joined virtually after the initial roll call and participated in later votes. County Administrator Gary Schmidt, County Counsel Billy Williams, and Interim Clerk to the Board Tony Mayernik supported the meeting. 

1. Call to Order, Roll Call, and Public Communication

Chair Roberts called the meeting to order, County Administrator Gary Schmidt called roll, and the Board recited the Pledge of Allegiance. 

Stephen Hunter spoke about concerns regarding election management, voter registration fraud, and voter rolls.

Nicole Real spoke as a Damascus small business owner about permitting, development costs, unclear requirements, interdepartmental communication, enforcement concerns, and the impact on compliant small businesses. Chair Roberts stated county staff would follow up with the speaker.

Teresa Hamilton spoke about election integrity teams and said evidence would be brought to commissioners.

Grover Jeffrey Bornefeld thanked the Board for work on the North Clackamas Parks & Recreation District, discussed the district’s financial shortfall, expressed support for a bridge levy, and commented on Milwaukee Bay Park funding.

Les Poole spoke about economic pressures, public affordability, bond and levy concerns, the recovery campus shortfall, and the need for data center regulation beyond a moratorium.

2. Presentations

A. Domestic Violence Awareness Month Proclamation

Erin Henkelman, Director of A Safe Place Family Justice Center, presented a request to proclaim October 2026 as Domestic Violence Awareness Month in Clackamas County and described survivor services, protective-order assistance, transportation support, the Strangulation Response Initiative, and the theme “With Survivors Always.” 

The proclamation stated that Domestic Violence Awareness Month is a national campaign, domestic violence is a serious crime and public-health issue, 1,110 victims requested protection orders in Clackamas County in 2025, 781 victims accessed wraparound services for the first time at A Safe Place, and survivors deserve safety, support, and access to resources. 

Discussion included thanks to A Safe Place staff, information on the center’s location and phone number, the partner agencies housed at the center, financial barriers faced by survivors, domestic violence grant support, housing assistance, strangulation response training, mandatory-reporting concerns, remote court appearance options, and weekend-response services through partner hotlines and law enforcement lethality assessment protocols. 

Motion: Commissioner Helm moved to adopt the board order proclaiming October 2026 as Domestic Violence Awareness Month in Clackamas County. Commissioner Savas seconded.

Result: Motion passed 5-0.

Vote by member: Chair Roberts — Aye; Commissioner Schrader — Aye; Commissioner Savas — Aye; Commissioner Helm — Aye; Commissioner West — Aye. 

B. Spirit of Excellence Awards

County Administrator Gary Schmidt recognized fiscal year 2025-2026 Clackamas County Spirit of Excellence Award recipients for modeling the county’s SPIRIT values: service, professionalism, integrity, respect, individual accountability, and trust. 

Award recipients recognized were Michelle Amend, Kelsey Bowen, Katie Kelley, Kristina McNiece, Estella Oliver, Rick Peterson, Cathy Phelps, Qudsia Sediq, Alheli Tica-Arnold, and Anfisa Afonin, with recognitions covering public service, cross-department support, developmental-disability services, de-escalation, dog license compliance, disaster-management training, change management, youth and family advocacy, and Russian-language SNAP resource translation. 

3. Public Hearings

A. Ordinance 09-2026 — Amendments to Clackamas County Code Chapters 2.07, 9.01, 9.02, and 9.03

Assistant County Counsel Paul Matthias-Bennetch presented proposed amendments to County Code Chapters 2.07, 9.01, 9.02, and 9.03, including enforcement of erosion-prevention violations through the compliance hearings officer process, clarification of penalties for multiple violations at one property, building-code scope exemptions for certain small structures and improvements, continued permitting requirements for pool barriers, grading-activity clarification, notice-service updates, building official definition updates, and use of the 2019 Oregon Structural Specialty Code for excavation and grading. 

Public testimony was received from Stephen Hunter, who suggested that culvert length exemptions account for standard 21-foot culvert sections; staff clarified that the provision concerned culvert width, not length. 

The Board discussed clarification that the grading threshold was 50 cubic yards rather than 50 cubic feet and staff explained that the measurement is taken at the time material is moved. 

First reading motion: Commissioner Savas moved to read the ordinance by title only. Commissioner helm seconded.

Result: Motion passed 5-0.

Vote by member: Chair Roberts — Aye; Commissioner Schrader — Aye; Commissioner Savas — Aye; Commissioner Helm — Aye; Commissioner West — Aye. 

The Clerk assigned Ordinance 09-2026, titled: “An ordinance amending Clackamas County Code Chapters 2.07, 9.01, 9.02, and 9.03.” 

Second reading motion: Commissioner Helm moved to read the ordinance by title only. Commissioner Savas seconded.

Result: Motion passed 5-0.

Vote by member: Chair Roberts — Aye; Commissioner Schrader — Aye; Commissioner Savas — Aye; Commissioner Helm — Aye; Commissioner West — Aye. 

Adoption motion: Commissioner Helm moved to adopt Ordinance 09-2026. Commissioner Savas seconded.

Result: Motion passed 5-0.

Vote by member: Chair Roberts — Aye; Commissioner Schrader — Aye; Commissioner Savas — Aye; Commissioner Helm — Aye; Commissioner West — Aye. 

B. Resolution Amending County Code Appendix B — Chapter 9.02 Fines

Assistant County Counsel Paul Matthias-Bennetch presented amendments to County Code Appendix B to correct the civil penalties table for building-code violations by restoring language clarifying that a $1,000-per-day statutory cap applies to daily penalties for ongoing building-code violations, while discrete violations may be subject to the separate penalty range. 

No in-person or virtual public testimony was received on the Appendix B matter. 

Motion: Commissioner Helm moved to adopt the resolution changing fines for violations of County Code Chapter 9.02. Commissioner Savas seconded.

Result: Motion passed 5-0.

Vote by member: Chair Roberts — Aye; Commissioner Schrader — Aye; Commissioner Savas — Aye; Commissioner Helm — Aye; Commissioner West — Aye. 

4. North Clackamas Parks and Recreation District Board

The Board recessed as the Board of County Commissioners and convened as the North Clackamas Parks and Recreation District Board of Directors. 

A. Amendment 2 to the 2008 Cooperative Intergovernmental Agreement with the City of Milwaukie

NCPRD Director Kia Selley and District Counsel Jeff Munns presented Amendment 2 to the 2008 Cooperative Intergovernmental Agreement between the City of Milwaukie and NCPRD, including updates to responsibilities for capital repair and replacement, city-owned parks maintained by NCPRD, Milwaukee Community Center responsibilities, annual review of the park list, district-wide maintenance standards, utility-payment terms, and provisions related to potential future city withdrawal. 

Discussion addressed the history and difficulty of negotiations, the pending Oregon Supreme Court matter regarding withdrawal procedures, district financial constraints, the need for parity between Milwaukie and the unincorporated areas of the district, the District Advisory Committee’s recommendations, the importance of financial sustainability, and continued willingness to work with the City of Milwaukie. 

Motion: Director Savas moved to approve Amendment 2 to the 2008 Cooperative IGA. Director West seconded.

Result: Motion passed 5-0.

Vote by member: Chair Roberts — Aye; Director Schrader — Aye; Director Savas — Aye; Director Helm — Aye; Director West — Aye. 

B. IGA for Milwaukee Bay Park Phase 3 Funding and Construction

District Counsel Jeff Munns presented the related intergovernmental agreement for contribution of district system development charges and grant funding for Phase 3 of Milwaukee Bay Park, with a total contribution value of $4,858,027 and no county or district general funds involved. 

The agreement included $4.2 million in district SDC funds, $658,027 in Metro grant funds for trolley-trail connection improvements, return of $902,000 in SDC funds if the city withdraws within 10 years after construction, transfer of design work to the city, city responsibility for operations and maintenance, and contingencies tied to passage of a district-wide levy. 

Motion: Director Savas moved to approve the Milwaukee Bay Park Phase 3 funding and construction IGA only if it is adopted along with Amendment 2 to the 2008 Cooperative Intergovernmental Agreement with the City of Milwaukie at the same time. Director Helm seconded.

Result: Motion passed 5-0.

Vote by member: Chair Roberts — Aye; Director Schrader — Aye; Director Savas — Aye; Director Helm — Aye; Director West — Aye. 

5. NCPRD Consent Agenda

The NCPRD consent agenda included four items: Metro local-share fund consolidation; adding the Park at Jennings Lodge Campus Project as an eligible 2019 local-share project; a Metro 2025 Nature in Neighborhood Capital Grant Agreement for the Park at Jennings Lodge Campus; and Public Improvement Contract 1880 with T-Edge Construction Incorporated for Jennings Lodge campus park improvements. 

Motion: Director Helm moved to approve the NCPRD consent agenda. Director West seconded.

Result: Motion passed 5-0.

Vote by member: Chair Roberts — Aye; Director Schrader — Aye; Director Savas — Aye; Director Helm — Aye; Director West — Aye. 

6. Board of County Commissioners Consent Agenda

The Board reconvened as the Board of County Commissioners and considered the county consent agenda, which included previous business meeting minutes; jail camera, wiring, intercom, and janitorial supply items; a Canby School District dark fiber service-level agreement amendment; transportation and development agreements, contracts, grant applications, and engineering services; Health, Housing, and Human Services agreements and grant items; and a public improvement contract for armor coating at the Public Service Building and Development Services Building. 

Motion: Commissioner West moved to approve the consent agenda as read. Commissioner Savas seconded.

Result: Motion passed 5-0.

Vote by member: Chair Roberts — Aye; Commissioner Schrader — Aye; Commissioner Savas — Aye; Commissioner Helm — Aye; Commissioner West — Aye. 

7. Water Environment Services Board

The Board recessed as the Board of County Commissioners and convened as the Water Environment Services Board of Directors. 

The Water Environment Services consent agenda included Amendment 2 with Slayton Constructors Incorporated for the Tri-City Water Resource Recovery Facility Influent Pump Station Expansion Project early work package, and contracts with Cascadia Columbia Distribution Company, Northstar Chemical Incorporated, and Two Rivers Terminal LLC for chemical supplies for Water Environment Services water resource recovery facilities. 

Motion: Director Helm moved to approve the Water Environment Services consent agenda. Director West seconded.

Result: Motion passed 5-0.

Vote by member: Chair Roberts — Aye; Director Schrader — Aye; Director Savas — Aye; Director Helm — Aye; Director West — Aye. 

8. County Administrator Update

County Administrator Gary Schmidt reported that the Disaster Management Department and Public and Government Affairs Department received a national Savvy Award from the City-County Communications and Marketing Association for the “Be Clack-Go Prepared” evacuation-preparedness social media campaign. 

9. Commissioner Communications

Commissioner communications included Commissioner Schrader’s notice of a death in the family; Commissioner Savas’s comments on NCPRD staff work, the Stafford Road roundabout ribbon cutting, and Oak Lodge library/community center plaques; Commissioner West’s comments on the NCPRD IGAs and district representation; Commissioner Helm’s comments on community volunteer engagement, the Concord area, and the Committee for Community Involvement meeting; and Chair Roberts’s comments on the CCI meeting, David’s Chair accessibility service at Pacific City, and recognition of volunteer Guadalupe “Louie” Luis Porte for service with St. Vincent de Paul. 

Chair Roberts adjourned the meeting.